Operational guide
How to use GreenLeaf360 — walkthrough, slides and downloads
Watch the short walkthrough, flip through the leaf-to-ledger slides, or download the step-by-step operating procedure your staff can follow at the weighbridge, on the manufacturing floor and at the payment desk.
Watch: how to use it
A guided tour from leaf intake to payment closing.
Downloads
Print these and keep them at the weighbridge and accounts desk.
Bank-grade privacy
Payment amounts sync from the cloud. Bank details stay local and encrypted — always.
Leaf weights, bills and net payable amounts come from your cloud workspace. Account numbers, IFSC and UPI ids live in an encrypted vault on the machine where you install the app — locked with your own passphrase, backed up to a folder you choose, and never uploaded. Bank files for bulk payment are prepared on that machine.
What GreenLeaf360 covers
Everything the factory records in a day, in one system
Green leaf intake
Weighbridge gross/tare/net, bag-wise weights, water, black leaf and stalk deductions, shift and division tracking per supplier and vehicle.
Manufacturing batches
Batch-wise made tea with target vs actual outturn %, shift incharge, EB meter readings, dryer hours and diesel meter start/end.
Outturn master & history
Leaf-type outturn percentages with effective dates, plus an outturn history log to compare expected against achieved production.
Grade-wise output
BOP, BP, Dust, CTC, RC and wastage recorded against each batch, with bags and kilos flowing straight into stock.
Stock with audit trail
Made tea and fuel ledgers with corrections that require a mandatory comment — every change is logged with who, when and why.
Form E dispatch invoices
Central Excise Form E invoices matching the printed format: consignee, warehouse, broker, chest marks, duty rate and PLA debit entries.
Bills & grower payments
Weekly advance rate now, actual rate later — the difference automatically becomes a pending bill with add-payment and payment history.
Fuel, labour & costs
Batch fuel usage with meter readings, worker shifts with OT and wage rates, plus a cost master for per-unit rate control.
Masters & people
Suppliers, growers, brokers, warehouses, brands, vehicles, workers, tea grades and full factory/licence details in one place.
Controlled access
Superadmin creates and enables each factory, factory admins create staff logins, and roles decide who can record or approve.
AI production insights
AI reviews recent batches to surface outturn trends, efficiency drops and anomalies in plain language on the dashboard.
AI invoice compliance check
Before dispatch, AI reviews the Form E entry for missing excise fields, duty mismatches and data inconsistencies.
Executive reports
Weekly, monthly and yearly dashboards: leaf vs made tea, outturn trend, grade mix, fuel and energy, mandays, plus energy and labour cost per kg.
AI executive review
One click ranks the top 5 performing areas of the period and returns concrete optimisation suggestions for outturn, energy, fuel and labour cost.
Works offline in the field
Estate fields and collection points with no signal keep working: leaf intake, field harvest and dispatch entries save on the device and sync automatically the moment the network returns. Installable on any phone as an app.
End-to-end workflow
Leaf to invoice in five steps
- 01
Intake
Weigh the vehicle, capture bags and deductions, confirm net leaf.
- 02
Batch
Create the manufacturing batch with shift, dryer and fuel readings.
- 03
Grades
Split made tea across grades and post it into stock.
- 04
Dispatch
Raise the Form E excise invoice and print it for the consignment.
- 05
Billing
Set the actual weekly rate and settle grower balances.
Built to fit your factory
IoT, integrations and customization
GreenLeaf360 connects to the machines, meters and systems you already run — and can be shaped around the way your factory works.
IoT device integration
Connect weighbridges, EB energy meters, dryer temperature sensors, diesel flow meters and humidity probes so readings flow into batches automatically — no manual re-entry, no transcription errors.
- Weighbridge auto-capture of gross, tare and net weight
- Live EB unit and dryer hour logging per batch
- Sensor alerts for withering, drying and moisture limits
Integration with existing software
Keep your current accounting, payroll and broker systems. GreenLeaf360 exchanges data through secure APIs, scheduled imports and Excel/CSV sync so nothing has to be replaced overnight.
- Tally / ERP accounting and ledger sync
- Broker, warehouse and auction catalogue exports
- REST APIs, webhooks and bulk Excel import/export
Customization features
Every estate records things a little differently. Forms, grades, deductions, roles and printed formats can all be tailored to your factory's practice and statutory format.
- Custom grades, deductions and outturn rules
- Role and permission design per tenant
- Branded invoice, Form E and report layouts
TeaFactoryIQ
See your real factory data online — live, from anywhere, on any device
TeaFactoryIQ turns the files your factory already generates every day into a live owner dashboard. Keep your current system exactly as it is — just drop the files in (or let a watched folder send them for you) and the numbers appear on your phone, tablet or desktop in minutes, with drill-downs down to a single supplier, lot, worker or delivery.
Files it reads for reporting — no new format to learn
Drop one file or a whole month at once. Each load becomes one undoable batch, and re-sending the same period replaces the old rows instead of doubling them.
Contract Note Sheet (CNC)
Auction sale lots — buyer, grade, price and tea value.
Seller Payment Report
Broker / seller settlement with UTR, bank status and GST split.
Sale Price List
Market price list by grade and sale.
Form IV Register
Manufacturing and outturn register.
RG I Register
Stock movement register — opening, made, despatch, waste.
Daily Leaf Daybook
Supplier-wise daily leaf: bags, gross, tare, net and grade split.
Green Leaf Export (.Exp)
A whole month of supplier-wise daily leaf kg in one file.
Labour Wage Register
Weekly worker wages: shifts, OT, rate, advance and net pay.
Live, anywhere, any device
- One Overview screen: today's leaf, made tea, outturn %, despatch, sale average, sale value, labour cost and cost per kg.
- Bucket charts for supplier size, sale-value bands and stock ageing, with trend and auction strips.
- Drill down every tile and chart to the supplier, lot, worker or delivery behind it.
- Freshness row shows the last upload of each file type, so a missing daybook is obvious.
- Demo mode hides real names so you can show live numbers without exposing them.
- Excel and PDF export at every level — print or share from the dashboard.
TeaFactoryIQ pricing
Per user₹1,000
per month, per user
Additional users at ₹250 / month each.
- Live owner dashboard from your existing files — no new system to run.
- Green leaf, made tea, sales, payments, labour and auction benchmarking.
- Drill-downs, Excel / PDF export and demo-name masking.
- Up to 5 years of historical data import — ₹5,000 one-time.
- Any customisation you ask for — ₹1,000 per request.
One-time ₹5,000 to import up to 5 years of past reports so your dashboards start with history, not a blank screen.
Request TeaFactoryIQTeaFactoryIQ keeps your current accounting, payroll and broker systems untouched — it only reads the reports you already produce. Prices exclude GST.
Pricing
Simple plans, per tenant
Start free for 15 days — no card, no commitment. Move to the plan that matches your operation. All prices are per month, billed monthly or yearly.
Free Trial
Start here₹0
15 days
Full product access to evaluate with your own data.
- All modules unlocked
- Up to 5 users
- Sample data and guided setup
- Email support
Factory Plan
₹3,000
per month
For bought-leaf tea factories.
- Green leaf intake, manufacturing, dispatch
- Supplier billing and payouts
- AI insights and cost reports
- Subdomain access, unlimited records
Estate Factory
₹3,500
per month
Estate with its own factory.
- Everything in Factory Plan
- Field harvest and division tracking
- Mandays, area covered, estate reports
- Vehicle and trip cost capture
Estate Only
₹4,000
per month
Estates supplying leaf to other factories.
- Field-level harvest and plucker records
- Leaf dispatch and rate comparison
- Labour, advances and loan tracking
- Estate performance dashboards
Ecosystem Partners
Variable
per month
Agents, brokers, growers and suppliers.
- Partner portal and factory linking
- Collection routes and announcements
- Bills, rates and payment visibility
- Priced by volume — talk to us
Tea Sales Shop
₹500
per month
Packet tea sellers and retail shops with an online customer portal.
- Own customer order portal on your shop link
- Products, brands, images, discounts and coupons
- Orders, GST invoices, dispatch and courier tracking
- Buyer ledger, payments and WhatsApp updates
Warehouse
₹5,000
per month
Tea & goods warehouse operators storing for multiple owners.
- Multi-owner inbound lots with QA verdicts and bin put-away
- Lot-level stock, blending, aging buckets and valuation rules
- Outbound dispatch, movement history and stock audit adjustments
- Storage invoices, rental billing and owner-wise ageing reports
- AI warehouse copilot for risk, blend and valuation insights
- Subdomain access, unlimited records, role-based access
Premium / White-label
₹3,000
per month
Own domain and branded experience.
- Custom domain and white-label branding
- Hosting, domain and white-label setup — ₹2,000 / year
- Custom reports and integrations
- Priority support, onboarding, IoT/ERP assistance
Prices exclude GST. Tea Sales is ₹500/month standalone, or ₹250/month as an add-on for Factory and Estate Factory tenants. Premium / white-label adds ₹2,000/year for hosting, domain and white-label setup. Free trial periods can be extended on request.
GreenLeaf360 Marketplace
Every seller, one marketplace
Compare products, prices and suppliers — then order from whoever you choose. Selling? List your products for ₹300 a month and reach buyers across the platform.
Browse the marketplace
Explore tea and food products from verified suppliers. Compare prices, ratings and sellers, then order straight from the supplier — no middleman.
Visit marketplaceStart selling
Create a supplier account, add your products with photos and prices, and go live on the marketplace in minutes. Orders come straight to your dashboard.
Become a sellerSeller pricing
₹300
per month, per supplier
- Unlimited product listings with photos
- Your own public store at /shop/your-slug
- Order inbox, status updates and buyer emails
- Product reviews and seller ratings
- ₹300/month — cancel anytime
Marketplace seller subscription is ₹300/month. Buyers can browse and order free — guest checkout available, no account required. Prices exclude GST.
Get in touch
Contact us / Send a request
Tell us a bit about yourself and what you need — our team will reach out to you.